How to Set Up Ricoh User Codes for Printing (Windows & macOS)

How to Set Up Ricoh User Codes for Printing (Windows & macOS)

βœ… Prerequisites

  • User codes must be enabled on the Ricoh printer. This is typically done via the printer’s Web Image Monitor or control panel.

  • Make sure you have the correct printer driver:

    • Windows: Ricoh PCL or PS driver

    • macOS: Ricoh PS or PPD driver (not AirPrint)

πŸ“Ž Download drivers from Ricoh Support

πŸͺŸ Windows Setup: Entering a Ricoh User Code

  1. Open Printer Preferences:

    • Go to Control Panel β†’ Devices and Printers

    • Right-click your Ricoh printer β†’ Select "Printing Preferences"

  2. Access Job Setup Settings:

    • Click on the "Detailed Settings" tab

    • Select "Job Setup" or "Job Log" from the menu

  3. Enter Your User Code:

    • Find the "User Code" field

    • Enter the code provided by your administrator

  4. Apply Settings:

    • Click Apply, then OK

🍎 macOS Setup: Entering a Ricoh User Code

  1. Open Printer Settings:

    • Go to System Settings β†’ Printers & Scanners

    • Select your Ricoh printer β†’ Click "Options & Supplies"

  2. Launch Printer Utility:

    • Go to the Utility tab

    • Click Open Printer Utility

  3. Configure Job Log/User Code:

    • In the Ricoh utility, find the "Job Log" or "User Code" section

    • Enable "Use User Code"

    • Enter your assigned code

  4. Save and Exit:

    • Apply settings and close the utility

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